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  1. <?xml version="1.0" encoding="utf-8"?>
  2. <html><head><title>Defining Database Ranges</title><meta name="filename" content="text/scalc/guide/database_define"/><meta name="language" content="en-US"/><help:css-file-link xmlns:help="http://openoffice.org/2000/help"/><!--The CSS style header method for setting styles--><style type="text/css">
  3.  
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  43.    
  44.    
  45.    <p class="P1"/>
  46.    <p class="Head1"><help:key-word value="database ranges; defining" tag="kw68201_1" xmlns:help="http://openoffice.org/2000/help"/><help:key-word value="tables; database ranges" tag="kw68201_3" xmlns:help="http://openoffice.org/2000/help"/><help:to-be-embedded Eid="database_define" xmlns:help="http://openoffice.org/2000/help"><help:link Id="68201">Defining Database Ranges</help:link></help:to-be-embedded></p>
  47.    <p class="Paragraph">For example, if you would like to manage your household budget with <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> Calc, enter the records in an empty <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> Calc spreadsheet and select the area as a database range.</p>
  48.    <p class="Head2">Creating Records in a Spreadsheet</p>
  49.    <ol class="L1">
  50.     <li class="">
  51.      <p class="P2">Open a new spreadsheet.</p>
  52.     </li>
  53.     <li class="">
  54.      <p class="P2">Enter the column titles in the first row, e.g., "Date" in cell A1, "Item" in cell B1, "Amount" in C1. Then enter some information.</p>
  55.     </li>
  56.    </ol>
  57.    <table><tr class=""><th class="Tabelle1A1" style="text-align:left;"><span class="Tabelle1A">
  58.        <p class="TableHead"><draw:image draw:style-name="fr1" draw:name="Grafik5" text:anchor-type="paragraph" svg:width="12.801cm" svg:height="3.739cm" draw:z-index="0" xlink:href="66971" xlink:type="simple" xlink:show="embed" xlink:actuate="onLoad" draw:filter-name="GIF - Graphics Interchange" xmlns:draw="http://openoffice.org/2000/drawing" xmlns:text="http://openoffice.org/2000/text" xmlns:svg="http://www.w3.org/2000/svg" xmlns:xlink="http://www.w3.org/1999/xlink"/></p>
  59.       </span></th></tr></table>
  60.    <p class="Paragraph">To format your sheet as in the illustration, proceed as follows:</p>
  61.    <table><tr class=""><td style="text-align:left;"><span class="Tabelle4A">
  62.       <p class="Paragraph"><draw:image draw:style-name="fr2" draw:name="Grafik1" text:anchor-type="paragraph" svg:width="0.423cm" svg:height="0.397cm" draw:z-index="3" xlink:href="65575" xlink:type="simple" xlink:show="embed" xlink:actuate="onLoad" draw:filter-name="GIF - Graphics Interchange" xmlns:draw="http://openoffice.org/2000/drawing" xmlns:text="http://openoffice.org/2000/text" xmlns:svg="http://www.w3.org/2000/svg" xmlns:xlink="http://www.w3.org/1999/xlink"/></p>
  63.      </span></td><td style="text-align:left;"><span class="Tabelle4A">
  64.       <p class="Paragraph">1.</p>
  65.      </span></td><td style="text-align:left;"><span class="Tabelle4C">
  66.       <p class="Paragraph">Select row 1 by clicking on the row header. Click the <span class="T1">Bold</span> icon.</p>
  67.      </span></td></tr><tr class=""><td style="text-align:left;"><span class="Tabelle4A">
  68.       <p class="Paragraph"/>
  69.      </span></td><td style="text-align:left;"><span class="Tabelle4A">
  70.       <p class="Paragraph">2.</p>
  71.      </span></td><td style="text-align:left;"><span class="Tabelle4C">
  72.       <p class="Paragraph">Select the entire column A by clicking on the column header. Open the context menu and choose <span class="T1">Format Cells</span>. In the <span class="T1">Cell Attributes</span> dialog, click the <span class="T1">Numbers</span> tab and choose a date format for Column A.</p>
  73.      </span></td></tr><tr class=""><td style="text-align:left;"><span class="Tabelle4A">
  74.       <p class="Paragraph"><draw:image draw:style-name="fr3" draw:name="Grafik2" text:anchor-type="paragraph" svg:width="0.661cm" svg:height="0.661cm" draw:z-index="4" xlink:href="65719" xlink:type="simple" xlink:show="embed" xlink:actuate="onLoad" draw:filter-name="GIF - Graphics Interchange" xmlns:draw="http://openoffice.org/2000/drawing" xmlns:text="http://openoffice.org/2000/text" xmlns:svg="http://www.w3.org/2000/svg" xmlns:xlink="http://www.w3.org/1999/xlink"/></p>
  75.      </span></td><td style="text-align:left;"><span class="Tabelle4A">
  76.       <p class="Paragraph">3.</p>
  77.      </span></td><td style="text-align:left;"><span class="Tabelle4C">
  78.       <p class="Paragraph">Select column C by clicking on the column header, and apply a currency format. You only need to click the <span class="T1">Number Format: Currency</span> icon on the object bar.</p>
  79.      </span></td></tr></table>
  80.    <table><tr class=""><th class="Tabelle2A1" style="text-align:left;"><span class="Tabelle2A">
  81.        <p class="TableHead"><draw:image draw:style-name="fr1" draw:name="Grafik6" text:anchor-type="paragraph" svg:width="12.801cm" svg:height="10.156cm" draw:z-index="1" xlink:href="66976" xlink:type="simple" xlink:show="embed" xlink:actuate="onLoad" draw:filter-name="GIF - Graphics Interchange" xmlns:draw="http://openoffice.org/2000/drawing" xmlns:text="http://openoffice.org/2000/text" xmlns:svg="http://www.w3.org/2000/svg" xmlns:xlink="http://www.w3.org/1999/xlink"/></p>
  82.       </span></th></tr></table>
  83.    <p class="Head2"><help:key-word value="column headers; in database ranges" tag="kw68201_2" xmlns:help="http://openoffice.org/2000/help"/>Defining Database Ranges</p>
  84.    <ol class="L2">
  85.     <li class="">
  86.      <p class="P3">Select the three column area and define the selected area as a database range by choosing <span class="T1">Data - Define Range</span>.</p>
  87.     </li>
  88.     <li class="">
  89.      <p class="P3">The selected range already appears in the <span class="T1">Define Database Range</span> dialog. Be sure to mark the check box <span class="T1">Contains column headers</span> so that the first row is correctly taken into account. This box becomes visible when you click the <span class="T1">More</span> button.</p>
  90.     </li>
  91.     <li class="">
  92.      <p class="P3">Enter a name for the range and close the dialog with <span class="T1">OK</span>.</p>
  93.     </li>
  94.    </ol>
  95.    <table><tr class=""><th class="Tabelle3A1" style="text-align:left;"><span class="Tabelle3A">
  96.        <p class="TableHead"><draw:image draw:style-name="fr1" draw:name="Grafik7" text:anchor-type="paragraph" svg:width="11.456cm" svg:height="11.562cm" draw:z-index="2" xlink:href="66970" xlink:type="simple" xlink:show="embed" xlink:actuate="onLoad" draw:filter-name="GIF - Graphics Interchange" xmlns:draw="http://openoffice.org/2000/drawing" xmlns:text="http://openoffice.org/2000/text" xmlns:svg="http://www.w3.org/2000/svg" xmlns:xlink="http://www.w3.org/1999/xlink"/></p>
  97.       </span></th></tr></table>
  98.    <p class="Paragraph">The selected range is now defined as a database range, which among other things, means that the rows (records) can be conveniently sorted. Sort lists and filters you have defined for the database range will be updated.</p>
  99.    <p class="ParaList"><help:embedded Id="65598" Eid="related" xmlns:help="http://openoffice.org/2000/help"/></p>
  100.    <p class="ParaList"><help:embedded Id="68202" Eid="database_sort" xmlns:help="http://openoffice.org/2000/help"/></p>
  101.    <p class="ParaList"><help:embedded Id="68203" Eid="database_filter" xmlns:help="http://openoffice.org/2000/help"/></p>
  102.    <p class="ParaList"><help:embedded Id="68204" Eid="database_group" xmlns:help="http://openoffice.org/2000/help"/></p>
  103.   </body></html>